1. Acceptance of Terms
By downloading, installing, or using the Mile Rack mobile application (the "App"), you ("User") agree to be bound by these Terms of Service ("Terms") and our Privacy Policy, which is incorporated herein by reference. If you do not agree to these Terms, do not use the App.
2. Description of Service
Mile Rack is a mileage tracking application designed to help users log driving trips and estimate potential IRS mileage deductions. Mile Rack LLC provides this App as an organizational convenience tool only. The App is not a substitute for professional tax, legal, or financial advice.
3. Not Tax, Legal, or Financial Advice
- Mileage calculations, deduction estimates, and trip classifications are provided for informational and organizational purposes only
- Mile Rack LLC makes no representation that use of this App will result in any specific tax deduction or IRS acceptance of your mileage records
- You are solely responsible for verifying the accuracy of all mileage records before submitting them to the IRS or any tax authority
- You should consult a qualified tax professional regarding your specific tax situation
- Mile Rack LLC is not responsible for any tax liability, penalties, interest, audit outcomes, or other consequences arising from your use of this App
4. AI Classification Disclaimer
Mile Rack uses artificial intelligence (provided by Anthropic) to suggest trip purpose classifications (e.g., Business, Personal, Medical, Charity). You acknowledge and agree that:
- AI-generated suggestions are not guaranteed to be accurate or appropriate for tax purposes
- All AI suggestions must be independently reviewed and confirmed by you before use
- You assume full responsibility for any trip classification submitted to a tax authority
- Mile Rack LLC is not liable for any loss, penalty, or liability arising from an incorrect AI classification, whether accepted or rejected by you
5. Mileage Accuracy Disclaimer
Trip distances are calculated using GPS coordinates and third-party mapping services. You acknowledge that:
- GPS-based distance calculations are estimates and may not reflect exact actual mileage
- Accuracy may be affected by GPS signal interference, device limitations, operating system background restrictions, or network conditions
- Mile Rack LLC does not warrant the accuracy of any distance calculation
- You are responsible for verifying recorded mileage against your own records before use in any tax filing
6. Limitation of Liability
- Data loss or corruption: Loss, corruption, deletion, or unavailability of trip records, account data, or any other information stored in or transmitted through the App, for any reason, including but not limited to server failure, software errors, cyberattack, or discontinuation of service
- Inaccurate records: Any inaccuracy in recorded mileage, trip duration, addresses, or other trip data
- Misclassification: Incorrect trip purpose classifications, whether suggested by AI or entered manually by the user
- Tax consequences: Any tax liability, IRS audit, penalty, fine, interest, or disallowance of deductions arising from your use of the App or reliance on its output
- Third-party failures: Any failure, interruption, or error caused by third-party services including but not limited to Supabase, Google, Anthropic, Apple, and RevenueCat
- Service interruption: Interruption, suspension, or discontinuation of the App or any of its features, with or without notice
- Data breach: Unauthorized access to your data resulting from causes outside our reasonable control, provided we have implemented commercially reasonable security measures
- Failure to back up: Loss of data resulting from your failure to maintain independent backup records of your mileage
- Consequential damages: Any indirect, incidental, special, consequential, exemplary, or punitive damages, including but not limited to lost profits, lost income, loss of business opportunity, or loss of goodwill, even if Mile Rack LLC has been advised of the possibility of such damages
7. User Responsibility for Recordkeeping
Mile Rack is a convenience tool, not an official recordkeeping system. You are solely responsible for:
- Maintaining independent backup copies of your mileage records
- Verifying all trip data for accuracy before use in any tax filing
- Complying with IRS mileage substantiation requirements under IRC §274(d)
- Ensuring your records satisfy any applicable state or local tax requirements
Mile Rack LLC strongly recommends that you export your trip data regularly using the CSV or PDF export features and retain those exports for a minimum of three (3) years, consistent with IRS recordkeeping guidelines.
8. Subscription and Billing
- Free plan users are limited to 40 trips per calendar month
- Pro plan subscriptions are processed and billed through Apple's App Store
- Subscription fees are charged to your Apple ID at confirmation of purchase and renew automatically unless cancelled at least 24 hours before the end of the current billing period
- Subscription fees are non-refundable except where required by applicable law or Apple's refund policies
- Mile Rack LLC reserves the right to modify subscription pricing upon 30 days' notice to existing subscribers
- Cancellation of a subscription does not entitle you to a refund for the current billing period; access continues until the end of the paid period
9. Acceptable Use
You agree not to:
- Use the App for any unlawful purpose or in violation of any applicable law or regulation
- Attempt to reverse engineer, decompile, disassemble, or tamper with the App
- Submit false, fabricated, or fraudulent mileage records to any tax authority
- Share, sell, or transfer your account credentials to any third party
- Use the App in any manner that could damage, disable, or impair our servers or infrastructure
- Attempt to gain unauthorized access to any part of the App or its related systems
10. Intellectual Property
The App, including its design, code, branding, logo, and content, is owned by Mile Rack LLC and protected by applicable intellectual property laws. You are granted a limited, non-exclusive, non-transferable, revocable license to use the App for your personal, non-commercial mileage tracking purposes. No other rights are granted.
11. Service Availability and Discontinuation
Mile Rack LLC does not guarantee uninterrupted or error-free availability of the App. We reserve the right to modify, suspend, or permanently discontinue the App or any feature at any time, with or without notice, and without liability to you.
In the event of permanent discontinuation of the App, we will make reasonable efforts to provide at least 30 days' advance notice to active subscribers.
12. Indemnification
You agree to defend, indemnify, and hold harmless Mile Rack LLC and its officers, directors, members, employees, and agents from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to:
- Your use of or inability to use the App
- Your violation of these Terms
- Your submission of mileage records to the IRS or any other tax authority
- Any claim by a third party related to your use of the App
- Your violation of any applicable law or regulation
13. Disclaimer of Warranties
14. Governing Law and Dispute Resolution
These Terms shall be governed by and construed in accordance with the laws of the State of Florida, without regard to its conflict of law principles.
Any dispute arising from or relating to these Terms or your use of the App shall first be submitted to non-binding mediation in Florida before initiating litigation. If mediation is unsuccessful, disputes shall be resolved exclusively in the state or federal courts located in Florida, and you consent to personal jurisdiction in those courts.
15. Severability
If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
16. Entire Agreement
These Terms, together with the Privacy Policy, constitute the entire agreement between you and Mile Rack LLC with respect to the App and supersede all prior agreements, understandings, or representations relating to the same subject matter.
17. Changes to These Terms
Mile Rack LLC reserves the right to modify these Terms at any time. We will notify you of material changes by updating the "Last Updated" date and, where appropriate, providing in-app notification. Your continued use of the App following notice of changes constitutes your acceptance of the revised Terms.
18. Contact
Mile Rack LLC
Florida, United States
Email: legal@milerack.com